Privacy Policy

01. Our Commitment to Data Protection

At Spotlite – AETHRA, S.A. (“Spotlite”, “we”, “our”, “us”), we are committed to protecting your personal data and ensuring full transparency in how we handle it.

This Privacy Policy explains how we collect, use, store, and safeguard your information when you interact with our website, request materials or demos, or contact us through digital channels.

All processing activities are carried out in accordance with the General Data Protection Regulation (GDPR), Portuguese law, and other applicable data protection frameworks.

02. Data We Collect

We may collect and process the following categories of personal data:

  • Identification Data – such as your name, company, and email address, when you request demos, brochures, or contact us.
  • Technical Data – including your IP address, browser type, operating system, and website usage information.
  • Analytics Data – covering traffic sources and user behavior, collected through analytics tools (e.g., Google Analytics).

We do not intentionally collect sensitive personal data (e.g., information regarding health, beliefs, or political opinions).

03. How We Use Your Data

We process your personal data for the following legitimate purposes:

  • To respond to demo requests, brochure downloads, or other inquiries.
  • To provide information about our services (e.g., geotechnical monitoring, vegetation monitoring, fire risk detection, etc.).
  • To analyze and enhance website performance and improve user experience.
  • To comply with legal and regulatory obligations.
  • To send marketing or informational communications, only when consent has been granted.

04. Legal Basis for Processing

Depending on the context, we rely on the following legal grounds for processing personal data:

  • Contractual Necessity – when required to provide requested information or services.
  • Legitimate Interest – to improve website functionality, analytics, and fraud prevention.
  • Consent – for marketing communications and analytics tracking.
  • Legal Obligation – to comply with applicable laws and regulations.

05. Data Sharing

Your personal data may be shared only with:

  • Trusted service providers – such as hosting, analytics, and communication partners, strictly for operational support.
  • Legal or regulatory authorities – where required by law.

All third parties are carefully selected and contractually bound to comply with GDPR requirements, including safeguards for any international data transfers.

06. Data Retention

Personal data is retained only for as long as necessary to achieve its purpose or meet legal requirements.

Typical retention periods include:

  • Contact form submissions – up to 2 years.
  • Analytics data – as defined by third-party policies (e.g., Google Analytics).

Once the retention period expires, data is securely deleted or anonymized.

07. Your Rights Under GDPR

You have the right to:

  • Access your personal data.
  • Rectify inaccurate or incomplete information.
  • Request erasure (“right to be forgotten”).
  • Restrict or object to certain processing activities.
  • Request data portability in a structured, machine-readable format.
  • Withdraw consent at any time without affecting prior lawful processing.
  • File a complaint with the Comissão Nacional de Proteção de Dados (CNPD) if you believe your rights have been infringed.

To exercise any of these rights, please contact us at info@spotlitedata.com.

08. Data Security

We implement robust technical and organizational measures to protect your data against unauthorized access, alteration, or disclosure. These measures include encryption, restricted access controls, and continuous monitoring.

Our security framework is reviewed regularly to ensure ongoing compliance and resilience.

09. Policy Updates

This Privacy Policy may be updated periodically to reflect technological, legal, or organizational changes.

Any updates will be published on this page with a revised “Last Updated” date.

We encourage you to review it regularly to stay informed about how we protect your information.

10. Contact Information

If you have any questions, requests, or concerns regarding this Privacy Policy or the processing of your personal data, please contact us using the details below:


SPOTLITE – AETHRA, S.A.

Rua Pedro Nunes, IPN, Bloco-C, 3030-199 Coimbra, Portugal


Email: info@spotlitedata.com

Phone: +351 239 405 369 (Call to the national landline network)